Offboard Bitergia as a sponsor

[rrrutledge]

Offboarding Bitergia, which is no longer a Sponsor of InnerSource Commons.

Follow the full process in the Offboarding a Sponsor checklist (reverse of the Add a new Sponsor template).

Confirm scope

• Confirm with the Executive Director that Bitergia is no longer a Sponsor
• Confirm the effective end date of sponsorship
• Confirm whether Bitergia was a Partner or Supporter
• Confirm whether any agreed announcements / newsletter placements / event mentions still need to be honoured

Update internal sponsor records

• In the Sponsor Contact Details sheet, set status to Ended / Former Sponsor
• Add end date and relevant notes (term completed / early exit / non-renewal)
• Ensure no pending follow-ups or deliverables remain

Website (Sponsors page)

• Archive the sponsor logo file locally if needed (do not delete without confirmation)
• Open content/about/sponsors.md and remove Bitergia's entry from the correct section (Our Partners / Our Supporters)
• Keep the list alphabetically ordered
• Test locally to confirm the logo no longer appears
• Create and merge a PR (coordinate with IT support if needed)

Sponsor slides (Community Calls & events)

• Remove Bitergia's logo from Community Call opening slides, event decks, and recording templates
• Confirm the updated slide is used from the next Community Call onward

Scheduled / recurring mentions

• Check upcoming newsletters for pre-filled mentions
• Check scheduled social media posts
• Check recurring slide decks / templates
• Remove or update references as needed

Communication with the former sponsor (ED handles external comms)

• Draft a closing-style note (thank them, confirm offboarding complete, keep door open) using Sponsor Comms templates
• Share the draft with the Executive Director to send

Public announcement (usually none)

• Confirm with the ED whether any public communication is needed; if not, handle quietly via website/materials updates only

Final checks

• Website updated
• Sponsor slides updated
• Internal records updated
• Scheduled content reviewed
• Sponsor notified (if applicable)
• Executive Director informed the board that offboarding is complete